VIVA ENGAGE
Looking for an alternative to Workplace? You’ve come to the right place.
As Workplace by Meta reaches its end of life on 31st August 2025, we understand that the transition to a new platform can feel a bit overwhelming and disruptive. But don’t worry – we’ve got you covered. Switching to Viva Engage, with its seamless integration into Microsoft 365, is smoother than you might think.
Viva Engage empowers employees to engage in meaningful conversations and find a sense of belonging in the workplace. At the same time, Viva Engage benefits businesses by providing a space for employees to share best practices and contribute to information flow.
With our expert support, you’ll be confident in switching to a more connected and engaging workplace.
Why Microsoft 365?
Microsoft 365 offers a community and collaboration solution called Viva Engage, meeting employees wherever they are working, whether it be in Outlook, Teams or SharePoint. By transitioning to Viva Engage, you can maximise your digital workplace investment and build strong employee connections within the familiar Microsoft ecosystem.
Our close working relationship with Microsoft means we can help you get the most out of Microsoft 365 services such as Viva Engage and it guarantees that we are a future-proof and scalable choice for your organisation.
5 Reasons to Switch to Viva Engage
Scalability and Flexibility
Viva Engage offers the adaptability to meet the needs of both small teams and large enterprises, integrating with existing Microsoft 365 tools to provide a unified platform that grows with your business. This scalability is complemented by the flexibility to delegate responsibilities, allowing users to appoint someone to post and perform actions on their behalf, ensuring continuous engagement even when they are unavailable. Moderation tools empower you to maintain respectful and professional conversations, while monitoring keywords and reviewing flagged content, ensures discussions remain focused and productive.
Rich Analytics
Viva Engage’s rich suite of analytics provides data points for views, reactions and reach within communities, providing valuable audience insights. You can measure the effectiveness of specific campaigns and understand how different audience segments interact with content. Sentiment analysis and theme extraction offer a window into the overall mood and key topics within your organisation, enabling leaders and communication professionals to address concerns and tailor communications effectively.
Bridging Knowledge Gaps
Connecting people at scale using Viva Engage empowers your employees to find relevant expertise from across your organisation and listen at scale. Viva Engage fosters a vibrant community by facilitating open conversations and encouraging active knowledge sharing within an interactive environment. This strengthens team bonds and nurtures a culture of continuous learning.
Unified Digital Workplace
Viva Engage deeply integrates with Microsoft 365 tools, allowing employees to remain productive without the hassle of switching between services. You can choose to engage with communities from Outlook, Teams, SharePoint or Viva Engage itself, making it an easy social platform to adopt as it can be used wherever is best for you. This integration enriches the digital workplace and promotes efficiency.
Advanced Admin Roles
Manage compliance, security, and privacy within Viva Engage with 5 core roles. These roles allow for a structured and efficient administration of Viva Engage, ensuring that different aspects of the platform are managed by individuals with the appropriate expertise and permissions. Admin controls ensure key content is prioritised and read by the target audience, supporting employee engagement.
A Proven Track Record
In early 2023 Fremantle used Workplace from Meta for internal communications. Employee take-up was low as the platform sat separate from Outlook and Teams, where Fremantle employees were working. Addin365 helped to deliver a new digital employee experience in Microsoft 365.
What You Can Expect with Our Help
Configuration of Viva Engage
Configuration of Viva Engage involves several key components to ensure it aligns with your organisational goals and enhances the employee experience.
- To effectively manage and utilise Viva Engage, five core roles will be established, such as administrators who oversee the platform’s operation and security.
- Ensuring the platform adheres to security protocols and compliance standards is crucial. This activity includes setting up moderation capabilities to maintain a safe and respectful environment for all employees.
Communities’ Best Practices
We will share and provide training on our 10 key steps for community success, to ensure that once employee adoption is achieved, it is sustained. We will advise on key supporting content for communities that helps community owners to achieve their objectives.
Successful Migration Approach
We offer full migration support including:
- Preparation and planning.
- Authentication and set-up.
- Data mapping and configuration.
- Migration execution.
- Post migration activities.