Most organisations already have the foundations of a modern intranet platform and intranet software solution sitting inside Microsoft 365.
SharePoint provides content and publishing. Microsoft Teams has become the place where work happens. Viva Connections brings together communications, resources and services, while Microsoft Copilot is changing how employees discover information across the digital workplace.
Microsoft 365 contains all the capabilities needed to support a modern intranet. The real opportunity is to create a connected employee experience by bringing these services together in a way that feels intuitive, seamless and genuinely valuable.
We help organisations extend Microsoft 365 with the capabilities needed to create more engaging employee experiences while keeping content, permissions and data inside their Microsoft 365 tenant.
Whether you’re launching a new intranet, modernising an existing SharePoint environment or preparing for Microsoft Copilot, the goal is often the same: help employees find what they need, stay informed and get work done more effectively.
What is a Microsoft 365 Intranet?
The most successful Microsoft 365 intranets don’t feel like intranets at all, they feel like a seamless digital workplace. A Microsoft 365 digital workplace is an employee experience delivered across the Microsoft ecosystem. Microsoft 365 intranet software combines SharePoint, Teams, Viva and Microsoft Search to create a connected digital employee experience.
For organisations already invested in Microsoft 365, the opportunity is in creating a more connected experience from the technology you already own.
A successful Microsoft 365 intranet helps employees:
- Find information faster
- Access services more easily
- Stay informed about organisational priorities
- Connect with colleagues and communities
- Complete employee journeys such as onboarding
- Discover content relevant to their role, location or interests
- Access resources through desktop and mobile devices
The result is a more connected employee experience built on a platform employees already know and love.
How SharePoint, Teams and Viva Work Together
A modern Microsoft 365 intranet works best when each service has a clear role to play.
SharePoint: The Content Foundation
Employees need a trusted place for organisational knowledge, resources, policies and communications. SharePoint provides the publishing, content management and document services that underpin the wider employee experience.
Microsoft Teams: The Everyday Workplace
Most employees spend more time in Teams than anywhere else in Microsoft 365. Rather than expecting people to visit another destination, Teams provides a familiar place to access intranet content, collaborate with colleagues and consume communications as part of the working day.
Viva Connections: The Employee Experience Layer
Viva Connections brings the intranet into Teams, helping employees access organisational news, resources and services through a familiar experience across desktop and mobile devices.
Viva Engage: The Community Layer
Not every interaction should be a formal communication. Viva Engage supports participation, discussion and community building, helping employees connect around shared interests, initiatives and conversations. Social communities can live alongside strategic updates.
Microsoft Copilot: The Discovery Layer
Employees are increasingly moving away from navigating menus and searching through multiple sites. Copilot enables people to discover information through natural language, making the quality, structure and governance of content more important than ever.
Together, a traditional Microsoft 365 intranet becomes a seamless employee experience that feels connected rather than fragmented.
What Microsoft 365 Provides Natively
Microsoft 365 already provides many of the capabilities organisations need to build a modern intranet.
Where Addin365 Extends Microsoft 365
Organisations have spent years building their digital workplace around Microsoft 365. The opportunity now is to make that investment work harder for employees.
Addin365 extend Microsoft 365 with employee experience capabilities that improve communication, navigation and access to services, helping organisations get more from the platform they already use every day.
Explore the Addin365 Product Suite
Create More Engaging Experiences
Creative & Page Kit helps organisations create branded, engaging SharePoint experiences that encourage employees to explore, discover and consume content.
Deliver Consistency at Scale
Site Builder helps organisations create repeatable SharePoint experiences through reusable patterns and governed provisioning, reducing complexity while improving consistency.
Make Content More Relevant
Personalisation and audience targeting help organisations reduce noise and increase relevance by delivering content based on role, location, department or employee interests.
Understand What Is Working
Addin Analytics helps organisations understand employee understanding, consumption and sentiment as well as content performance and user journeys, so comms professionals can continuously improve the employee experience.
Apply Governance More Effectively
Creation Pack helps organisations apply Microsoft Teams governance standards consistently through controlled provisioning, naming conventions and governance controls.
Enhance Viva Experiences
Dashboard Tiles help organisations create richer Viva Connections experiences, making key resources and services easier for employees to access.
Why Organisations Choose Addin365
Trusted by organisations around the world, we help turn Microsoft 365 into a more connected digital workplace, bringing together communications, knowledge and services in one intuitive experience.
Microsoft-Native, Not Microsoft-Integrated
While many intranet software solutions connect to Microsoft 365, Addin365 is purpose-built for it. The result is a digital workplace that feels like a natural extension of Microsoft’s ecosystem rather than a separate platform layered on top.
Microsoft Expertise
We are a Microsoft Charter Partner and home to two Microsoft MVPs with deep expertise across SharePoint, Teams, Viva and Copilot technologies.
Keep Data Inside Microsoft 365
Content, permissions and identity remain within the organisation’s Microsoft 365 tenant.
Governance Built In
We help organisations apply standards such as naming conventions, sensitivity labels, ownership models and guest access controls through reusable patterns and controlled provisioning.
Create Measurable Employee Experiences
Addin Analytics helps organisations move beyond page views to understand employee engagement, communications effectiveness and content performance.
Keeping Data Inside Microsoft 365
For many organisations, one of the biggest advantages of a Microsoft 365-native intranet is that content remains inside their existing Microsoft 365 environment.
Unlike standalone intranet platforms that introduce separate content repositories, Addin365 extends Microsoft 365 while keeping content, permissions and identity within the organisation’s existing tenant.
- Content remains within the customer’s Microsoft 365 tenant
- Existing Microsoft 365 permissions continue to apply
- Identity continues to be managed through Microsoft Entra ID
- Search continues to operate through Microsoft Search
- Compliance and retention policies remain under organisational control
The result is a more seamless employee experience and a simpler operating model for IT teams.
Bringing the Digital Employee Experience to Life
Content That Feels Relevant
The right information reaches the right employees at the right time. News, resources and updates are personalised by role, location, department or interests, helping employees cut through the noise while staying connected to what matters across the organisation.
A Workplace That Learns and Improves
Understand how employees move through the digital workplace, where they get stuck and which content drives action. Rich analytics provide the insight needed to improve experiences, increase engagement and make better communication decisions.
Consistent by Design
Employees shouldn’t have to relearn how to navigate every site they visit. Governance built into the platform creates a consistent, predictable experience, making information easier to find and reducing frustration across the organisation.
Everything Within Reach
Whether accessing company news, submitting an IT request or finding a policy document, employees can do it from the Microsoft 365 tools they already use every day, including Microsoft Teams and Viva Connections.
Preparing the Microsoft intranet platform for Copilot
Microsoft Copilot is only as effective as the information it can access.
Content that is well structured, properly governed and easy to find is more likely to deliver valuable Copilot experiences.
A modern Microsoft 365 intranet plays an important role in Copilot readiness by helping organisations improve content quality, ownership, governance and discoverability before AI is introduced at scale.
Client Success Stories
St. James’s Place
A modern Microsoft 365 intranet supported by Creative & Page Kit, Site Builder and Analytics.
Signant Health
Delivering a seamless communications experience for a global workforce, bringing together people, information and resources from across multiple systems in one place.
Wincanton
A connected employee experience for a distributed and mobile workforce using Microsoft 365 and Viva Connections.
Transform Microsoft 365 Into a Connected Digital Employee Experience
We help organisations get more value from Microsoft 365 by creating engaging, governed and measurable employee experiences.
Whether you’re launching a new intranet, improving an existing Microsoft 365 environment or preparing for Microsoft Copilot, we can help you make better use of the platform you already own.
Contact us to discuss your Microsoft 365 intranet strategy.
Frequently Asked Questions
What is the difference between a SharePoint intranet and a Microsoft 365 intranet?
A SharePoint intranet provides a central place for content and communication. A Microsoft 365 intranet builds on that foundation to create a connected digital workplace, bringing together collaboration, knowledge, employee services and AI-powered discovery across the Microsoft 365 ecosystem.
We already use Microsoft 365. Why would we need an intranet platform?
Microsoft 365 provides many of the capabilities required for a modern intranet, including SharePoint, Teams, Viva and Search. However, many organisations need additional capabilities such as enhanced branding, governance, controlled site provisioning, audience targeting, employee journey analytics and communications measurement. A Microsoft 365-native intranet platform like Addin365 offers helps organisations extend Microsoft 365 without replacing it, providing intranet software capabilities such as enhanced branding, governance, audience targeting and analytics.
Does Addin365 keep data inside our Microsoft 365 tenant?
Yes. Addin365 is designed to extend Microsoft 365 while keeping content, permissions and identity within your existing Microsoft 365 environment. SharePoint remains the content service, Microsoft Entra ID remains the identity provider and Microsoft Search remains the discovery layer. This helps organisations maintain security, compliance and governance while improving employee experience.
How much does a Microsoft 365 intranet cost?
Microsoft 365 intranet costs vary depending on the size of your organisation and what you want your digital workplace to achieve. Whether you’re looking for a simple SharePoint intranet or a fully connected Microsoft 365 digital workplace, the best starting point is understanding your requirements and priorities. Contact us to explore the right approach for your organisation and receive a tailored quotation.
Can Microsoft Teams replace an intranet?
Microsoft Teams plays an important role in the employee experience, but it is not typically a replacement for an intranet. Most organisations still require structured publishing, governance, content management and information architecture capabilities that are usually delivered through SharePoint and the wider Microsoft 365 ecosystem.
Is Viva Connections enough for a modern intranet?
Viva Connections provides an employee experience layer within Microsoft Teams and helps surface communications, resources and services. However, many organisations also require governance, branding, personalisation, analytics and content management capabilities to deliver a complete digital employee experience.
How do we prepare Microsoft 365 for Copilot?
Preparing Microsoft 365 for Copilot typically involves improving information architecture, content quality, governance, permissions and discoverability. Organisations often review outdated content, ownership models, security boundaries and search experiences to help ensure Copilot can retrieve accurate and relevant information.
Does Addin365 replace Microsoft 365 or SharePoint?
No. Our offering extends Microsoft 365 and SharePoint rather than replacing them.
